The perfect project, the perfect project manager, and the perfect team doesn’t exist. But we must try our best to make any project successful. It’s a learning curve, and with every project done, we can pick some golden nuggets from it to develop our expertise.

Additionally, the top 8 project management best practices are given in this article that you can consider while managing a project so that you can meet your client’s expectations and even exceed them.

Top 8 project management best practices

  • Ensure the roles and responsibilities.

One of the key things in project management is defining the roles and responsibilities of each person related to the project. This helps team members understand their specific tasks and how they will contribute to the project’s overall success.

It also ensures that there’s no confusion or overlapping of responsibilities. Assigning clear tasks to individuals keeps them accountable for their work.

Additionally, regularly reviewing and updating roles and responsibilities can help adapt to project scope and team structure changes.

  • Consistency in effective communication

Consistent, effective communication makes the process smoother. This may include clear, timely, and regular updates to the client, both in written and verbal form. Of course, you can also use any project management solution like Microsoft PPM software to make communication more efficient.

Project management software provides a centralized location for all the information related to the project.

As a project manager, you should encourage open and honest communication among team members, which helps promote a collaborative work environment and helps avoid miscommunication.

  • Manage the risk

Another crucial aspect of project management is risk management. To manage the risk effectively, it is essential to identify the potential risks early on, assess their possible impact on the work, and develop a plan to mitigate or avoid them.

It is also important to regularly monitor the risk factors and update the risk management plan. Make sure you communicate with the team and stakeholders about identified risks and plan to manage them properly.

  • Eye on the team’s workload

Overloading one team member can lead to burnout and negatively impact the overall project. Therefore, it is essential to ensure that each team member understands their responsibilities and that the workload is evenly distributed. You can also use workload management to monitor the workload of your team members and change it according to the situation.

Regular check-ins with the team members can also help you identify any issues and make adjustments before they become major problems.

  • Watch out for scope creep.

Scope creep is a common challenge in project management where the scope of a project expands beyond its original plan without proper adjustments to time, budget, and resources. To avoid such cases, it is crucial to define project goals and objectives, maintain strong communication with the team, and regularly evaluate and update the project plan.

From time to time, project status meetings can also help you identify and address any potential scope changes. Simply being aware and actively managing the project scope will help prevent the project from becoming overly complex, over budget, and delayed.

  • Regular retrospective meetings

Regular retrospective meetings allow project team members to reflect on the project’s performance and identify areas for improvement. The meetings should be held at regular intervals, such as at the end of each milestone or weekly. During the meeting, team members should openly discuss what is done well and what could have been done better and identify actionable items for improvement.

The goal of the retrospective meetings is to continuously improve the project process, increase team collaboration and efficiency, and ultimately deliver better results for the project stakeholders.

  • Defining project deliverables

It is important to know and tell what will be achieved at the end of the project; hence defining the project deliverables is crucial. A clear and concise definition of the deliverables helps ensure that all stakeholders have a shared understanding of the project’s objectives and what they can expect at the end of the project.

This should include the scope of the deliverables, including any relevant specifications and any associated deadlines or milestones. This help ensures that the project stays on track and completes on time while mitigating any potential risks or obstacles that may arise.

  • Project conclusion meetings

Finally, project managers should not forget project conclusion meetings. These meetings help wrap up a project in a structured and efficient manner. In addition, these meetings allow the project team to review the project’s progress, identify lessons learned, and make recommendations for future projects.

The purpose of these meetings is to document the project’s results, assess its success, and ensure that clients or stakeholders are aware of the project’s outcome.

The meetings should also invoice the distribution of a final report, which should summarize the project’s objective, achievements, and any areas for improvement.


The best project management practices involve consistent, effective communication, risk management, continuous evaluation and improvement, and teamwork. By following these principles, organizations can ensure that their project is completed within time and budget and to stakeholders’ satisfaction.

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